Marshall County Commission Meeting Minutes – 4/8/2019

The Board of Marshall County Commissioners met in regular session with David E. Baier, Chairman; Keith Bramhall and Barbara Kickhaefer members and Sandra Wilson Deputy County Clerk present.

The Board of Commissioners called the meeting to order at 8:30 a.m.

Others present at the meeting were Jason Brinegar, County Counselor, Marysville, Steve Boyda, Marysville, Paul with The Advocate & Ben Keller with KNDY.

The Board opened the meeting with the flag salute.

The minutes and agenda were approved as amended upon a motion of David E. Baier seconded by Barb Kickhaefer. Unanimous.

Barb Kickhaefer moved, seconded by Keith Bramhall to approve the following purchase orders. Unanimous.

​​Justice Systems, Inc, Chicago, IL
​​For Import/Export Maintenance (Traffic System)
​​$640.00-District Court Fund-P.O. #5874

Keith Bramhall moved, seconded by Barb Kickhaefer to approve the following Home City Sewer District #1 bills. Unanimous.

​​Westar Energy, Topeka, KS
​​$55.70 200 Benjamin St, Home, KS
​​$68.98 408 E 3rd St., Home, KS

David E Baier moved, seconded by Keith Bramhall to approve the Neighborhood Revitalization application for Kristie & Jason Hundley (aka Kristie Jasko), Dunlow, WV with the preconstruction pictures that were provided by the applicant. Unanimous.

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Public Works Administrator Mike Craig informed the Board that he is working with Washington County on repairing an adjoining bridge. Public Works Administrator Mike Craig also informed the Board that they need to be looking at upcoming projects & will be doing some sealing of some roads. He likes to do about 12 miles per year & this year will definitely be looking at the Oketo Hwy (12th Rd). Commissioners asked about when the concrete work at the front of the building was anticipated getting done, Public Works Administrator Mike Craig said that is on his list of things to do to contact the concrete people to get started on the project.

David E Baier moved, seconded by Keith Bramhall to approve the following purchase orders. Unanimous.

​​Husker Steel, Columbus, NE
​​For Structural & Misc Steel for Bridge
​​#4-DD.4 (Cottage Hill Twp)
​​$149,481.00-Sp Rd & Bridge-P.O. #109233

​​Hall Brothers Inc, Marysville, KS
​​For 1 ½” overlay blacktop project – 8 miles
​​(Axt-Verm Blacktop – 30th Rd)
​​$635,761.25-Sp Rd & Bridge-P.O. #109230

​​Dane’s Automotive, Waterville, KS
​​For 4 Hercules Terratrac A/T LT245.75R16 Tires (#317W)
​​$680.00-Rd & Bridge Fund-P.O. #109229

​​CES Group PA, Marysville, KS
​​For 2019 share of engineering fees for B#11-K.9
​​$12,493.75-Rd & Bridge Fund-P.O. #109228

​​Murphy Tire & Equip/Power Plan, Carol Stream, IL
​​For muffler & clamps
​​$528.04-Rd & Bridge Fund-P.O. #109226

​​Chuck Henry Rentals, LLC, Solomon, KS
​​For 2nd month rental/lease 40’ dumptrailer (#L1202)
​​$1,850.00-Rd & Bridge Fund-P.O. #109231

​​Cross Dillon Tire, Lincoln, NE
​​For 2 Eclipse 11R24.5 Tires w/Recon Rim & MTD (#L1302)
​​$525.21-Rd & Bridge Fund-P.O. #109232

Jason Brinegar, County Counselor left the meeting briefly at 8:45 a.m.

Public Works Administrator Mike Craig reported an incident with the recycling trailer on Friday, April 5, 2019. The gate did not get latched on the trailer and when returning to the shop West of town, the trailer door swung open multiple times and clipped a couple of cars. Public Works Administrator Mike Craig was in possession of a police report & the incident has been turned into our insurance. Two cars were involved and sustained some damage.

Public Works Administrator Mike Craig reported that Foley Tractor will be picking up the Cat grader they are buying back on April 23rd & Martin Tractor should be delivering the new John Deere grader about same time. The reimbursement money will go back into the Special Machinery Fund.

Emergency Management Director, Bill Schwindamann, Jr. met with the Board to Extend Resolution #18-03-18-1 and Proclamation of a State of Local Disaster Emergency for current flooding.

David E. Baier moved, seconded by Keith Bramhall to approve extension for the weeks of March 18, 2019, March 25, 2019, April 1, 2019 & April 8, 2019. Unanimous.

This extension will need to be revisited each week until the flooding subsides. Emergency Management Director, Bill Schwindmann, Jr. will present a new Extension Resolution to the Board each week for approval. Mr. Schwindamann reported to the Board that Tuttle Creek Reservoir cannot release water until the Missouri River reaches 130’ flood stage. Currently Tuttle Creek is at 146’. This is the 1/3 highest level it has ever been. Big Blue River at Blue Rapids is currently at 40’ and will likely have more lowland flooding at least through the end of the week.

David E Baier moved, seconded by Keith Bramhall to approve the following purchase order. Unanimous.

​​Midwest Card and ID, Riverside, MO
​​For 5 Track Apps Renewal
​​$500.00-Emerg Management Equipment fund-P.O. #5935

Register of Deeds Martha Roesch met with the Board to present her annual Peopleware Agreement with Computer Information Concepts (CIC) for the year of 2019. She reported that there were several features that they were not using so CIC re-evaluated the contract & removed Indexing/Imaging features & INSTANT Response feature.

Keith Bramhall moved, secondary by Barb Kickhaefer to approve the following purchase order. Unanimous.

​​Computer Information Concepts, Greeley, CO
​​For 2019 Annual Peopleware Agreement
​​$3,895.00-Register of Deeds Records Fund-P.O. #5889

County Counselor Jason Brinegar met with the Board to share the Nemaha County contract for current Wind Farm. He advised that it is always good to be proactive in these matters and if the need arises we will set terms & conditions. Also said that might be a need to hire a special counsel to negotiate these terms and he would keep them updated.

David E Baier moved, seconded by Keith Bramhall to go into executive session for 10 minutes at 9:54 a.m. to discuss attorney-client privileges with County Counselor Jason Brinegar present. Unanimous. No action was taken as a result of the executive session.

David E Baier moved, seconded by Keith Bramhall to go into executive session to discuss matters relating to security measures that protect specific systems, facilities or equipment including persons and private property if related to the agency at 10.05 a.m. for 10 minutes with County Counselor Jason Brinegar & Deputy County Clerk Sandra Wilson present. Unanimous. David E Baier moved, secondary by Keith Bramhall to extend executive session for ten minutes at 10:15 a.m. for the same reasons with the same persons present. Unanimous.

Barb Kickhaefer moved, seconded by Keith Bramhall to direct Deputy County Clerk Sandra Wilson with the assistance of County Counselor Jason Brinegar to cancel UMB Card Services credit card ending in #0840 & reissue a new card for the Marshall County Clerk’s office if needed and to cancel Prosperity Bank credit card ending in #3919. Unanimous.

Marshall County Treasurer Jami Ellenbecker met with the Board to let them know that Lori Odom will be retiring probably around July 1 (exact date has not been decided) and would like to actively advertise for a new employee to start on July 1st.

David E Baier moved, seconded by Barb Kickhaefer to allow Marshall County Treasurer Jami Ellenbecker to advertise for additional clerk in her office with the position starting on July 1, 2019. Unanimous.

David E. Baier moved, seconded by Barb Kickhaefer to go into executive session to discuss matters relating to security measures that protect specific systems, facilities or equipment including persons and private property if related to the agency at 10:38 for 15 minutes with County Counselor Jason Brinegar and Marshall County Treasurer Jami Ellenbecker present. Unanimous. David E Baier moved, seconded by Barb Kickhaefer to extend executive session for ten minutes at 10:53 a.m. for the same reason with the same persons present. Unanimous.

David E Baier moved, seconded by Barb Kickhaefer that all warrants sent out will require Three (3) signatures, two of those signatures will be “live” and one stamped signature. Additionally, all future vouchers, invoices and warrants will be worked by the Clerk’s office as usual and will be given to Marshall County Treasurer Jami Ellenbecker for review prior to approval by the Board. Unanimous.

David E Baier moved, seconded by Keith Bramhall to appoint Gary Raub of Vermillion, KS as Cleveland Township Treasurer to replace the position vacated by Toby Broxterman. Unanimous.

Agency on Aging Director Ashley Lyhane met with the Board to present Transit Asset Manager Plan (TAM), Title VI Complaints Procedures & LEP Plan (Limited English Proficiency Plan), these need to be updated & approved every 3 years.

Keith Bramhall moved, seconded by Barb Kickhaefer to approve the following policies for Agency on Aging:
​​Transit Asset Manager Plan (TAM);
​​Title VI Complaints Procedures; and,
​​LEP Plan (Limited English Proficiency Plan)

Motion passed Unanimously.

Agency on Aging Director Ashley Lyhane met with the Board to present & get approval for a Policy & Procedure Handbook that each Agency on Aging employee is expected to follow along with the Marshall County Employee Handbook, this is in compliance with the annual audit.

Keith Bramhall moved, seconded by Barb Kickhaefer to approve Policy & Procedures Handbook for Agency on Aging. Unanimous.

David E Baier moved, seconded by Barb Kickhaefer to go into executive session to discuss matters relating to security measures that protect specific systems, facilities or equipment including persons and private property if related to the agency at 11:17 a.m. for 5 minutes with County Counselor Jason Brinegar & Deputy County Clerk Sandra Wilson present. Unanimous.

Barb Kickhaefer moved, seconded by David E Baier to suspend the supplemental pay to Marshall County Clerk and Elections Official Sonya Stohs of Election Clerk in the amount of $650.00 per month, Computer IT maintenance operator in the amount of $100.00 per month & longevity pay of $35.00 per month effective immediately. Unanimous.

Ed Henry Director of Twin Valley Developmental Services met with the Board to present his budget request for the upcoming year. They are requesting $55,000 which is the same amount as previous. No action was taken.

David E Baier moved, seconded by Keith Bramhall to go into executive session to discuss matters relating to security measures that protect specific systems, facilities or equipment including persons and private property if related to the agency at 11:31 a.m. for 10 minutes with County Counselor Jason Brinegar and Deputy County Clerk Sandra Wilson. No action was taken as a result of this executive session.

Keith Bramhall moved, seconded by David E Baier to approve the following purchase orders. Unanimous.

​​Kevin M Hill, Hiawatha, KS
​​For April 2019 asst Ms/Co Attorney on CINC cases
​​$3,333.33-County Attorney Fund-P.O. #5938

​​Meghan K Voracek, Seneca, KS
​​For March 2019 Contract Attorney Fee
​​$2,800.00-District Court Fund-P.O. #5940

​​North Central KS Regional Juvenile Detention, Facility, Junction City, KS
​​For 2nd quarter expense
​​$2,788.46-General Juvenile Detention Center Fund-P.O. #5939

​​Washington Co Sheriff, Washington, KS
​​For medication for March for Jeffrey Guenther
​​$1,024.23-Sheriff’s Fund-P.O. #5918

​​Washington Co Sheriff, Washington, KS
​​For Housing of inmate Jeffrey Guenther (31 days)
​​$930.00-Sheriff’s Fund-P.O. #5917

​​Huber & Ass, Inc., Jefferson City, MO
​​For Enterpol Interface maintenance – Ms/Co
​​$750.00-Sheriff’s Fund-P.O. #5641

​​Axon Enterprises, Inc., Phoenix, AZ
​​For Taser Assurance Plan – annual pay
​​$1,524.40-Sheriff’s Fund-P.O. #5663

​​SS Consulting, Topeka, KS
​​For setup of 2 new computers
​​$800.00-Appraiser’s Fund-P.O. #5845

​​Huber & Ass, Inc., Jefferson City, MO
​​For Jail Interface Sterling Comm
​​$3,000.00-Sheriff’s Fund-P.O. #5642

​​Huber & Ass, Inc, Jefferson City, MO
​​For All licenses & Operating systems (Enterpol)
​​$11,776.00-Sheriff’s Fund-P.O. #5664

​​Huber & Ass, Inc., Jefferson City, MO
​​For Enterpol Live Scan Maintenance
​​$750.00-Sheriff’s Fund-P.O. #5639

​​Huber & Ass, Inc., Jefferson City, MO
​​For Jail Interface w/sapphire Health License
​​$1,750.00-Sheriff’s Fund-P.O. #5643

​​Huber & Ass, Inc., Jefferson City, MO
​​For Enterpol E-911 Maintenance
​​$750.00-Sheriff’s Fund-P.O. #5640

​​Central Mechanical Construction, Manhattan, KS
​​For Furnace maintenance & repair
​​$746.28-Sheriff’s Fund-P.O. #5644

​​GlaxoSmith Kline, Atlanta, GA
​​For Shingrix vaccine – 10 doses
​​$1,440.60-Health Dept Fund-P.O. #5879

​​Midwest Mobile, St. Joseph, MO
​​For maintenance on radios at dispatch
​​$819.83-911 Local fund-P.O. #5861

​​AT & T, Carol Stream, IL
​​For 911 phone line charge
​​$921.82-911 Local Fund-P.O. #5862

David E Baier moved, seconded by Keith Bramhall to approve the vouchers, as presented with the addition of Husker Steel voucher wherein the Purchase Order was approved prior & the voucher was entered after the printing of the warrants list, and issue manual warrants from the respective funds. Unanimous.

David E Baier moved, seconded by Barb Kickhaefer to adjourn at 12.08 p.m. Unanimous. The next scheduled meeting will be Monday, April 15, 2019 starting at 8:30 a.m.