The Board of Marshall County Commissioners met in regular session with Keith Bramhall, chairman, Barbara Kickhaefer, member, Fritz Blaske, member, Sandra Wilson, County Clerk. Ellen Koch and Linda Roeder from Frankfort were present to observe the meeting.
Commissioner Bramhall called the meeting to order at 8:30 a.m. The meeting was opened with the flag salute.
Fritz Blaske moved, seconded by Keith Bramhall to approve the minutes of 03/15/21 meeting and the agenda for today’s meeting. Unanimous.
Ashley Lyhane, Agency on Aging Director met with the Board.
Keith Bramhall moved, seconded by Barbara Kickhaefer to go into executive session for 10 minutes at 8:33 a.m. to discuss matters of non-elected personnel with the Board and Agency on Aging Director Ashley Lyhane present. Unanimous.
Keith Bramhall moved, seconded by Barbara Kickhaefer to extend the current executive session by 5 additional minutes at 8:43 a.m. with the same person’s present to discuss matters of non-elected personnel. Unanimous.
The Board came out of executive session at 8:48 a.m. No action was taken as a result of this executive session.
Public Works Administrator Mike Craig met with the Board.
Keith Bramhall moved, seconded by Barbara Kickhaefer to approve the following purchase orders. Unanimous.
Don Bruna Construction, Inc.
For 15.5 hrs machine hire
$3,100.00-Road & Bridge Fund-P.O. #109171
Ketter Construction, Home, KS
For 8.7 hrs machine hire
$1,479.00-Road & Bridge fund-P.O. #109170
Public Works Administrator Mike Craig reported that the Haug bridge in Lincoln Township should be completed in a couple of weeks and move to the bridge north of Oketo in Oketo Township. The Swanson bridge in Rock Township is progressing as well and should be completed, weather permitting, in a couple of weeks also.
Public Works Coordinating Supervisor Roy Yungeberg closed a bridge in Walnut Township on Navajo Road between Sections 7 & 18. This is a bridge that has been watched and finally got to the point of needing to close for repairs. Public Works Administrator Mike Craig said that after the Rock Township bridge is complete, the crew will move to this bridge to repair and shouldn’t take too long.
Public Works Administrator Mike Craig reported that Jayhawk Fire & Sprinkler will be in the courthouse on Thursday, March 25th to test and inspect the sprinkler system and then get it hooked back up. The sprinkler system has been disabled since the sprinkler head broke and flooded the basement in February of 2016.
Public Works Administrator Mike Craig reported that the Landfill has been closed on Saturday’s throughout the past year due to Covid-19. He would like to reopen the landfill on the 1st Saturday of each month starting on April 3, 2021. The hours of operation will be from 8 a.m. to 2 p.m. the 1st Saturday of each month.
Public Works Administrator Mike Craig reported that the Landfill will close at noon on Friday, April 9, 2021 and the new scale will be installed at that time.
The Board asked Emergency Management Director William Schwindamann, Jr. to join the meeting. The Board is questioning why Emergency Management paid the Kramer Oil bill for refueling the firetrucks recently. Mr. Schwindamann said that the County has occasionally done this when there are multiple entities called out to help contain a fire as it is much easier than to try to split out the fuel bill. The Board was not opposed to this, they had just never seen this done before. Mr. Schwindamann said it doesn’t happen often.
County Counselor Jason Brinegar met with the Board. He reported that he had a lengthy conversation with Marysville City Administrator Austin St. John regarding the grant application to develop 11th Terrace and business park infrastructure. Mr. Brinegar said that the City is aware that it is a platted street and any future maintenance and upkeep would solely be the responsibility of the City of Marysville.
County Counselor Jason Brinegar said he is still sorting through the information on the Attorney General’s letter on the KOMA complaint and hoping to have something to bring to the Board next week.
The Board brought up that they still need to have a meeting with the City of Marysville regarding the East/West Alley between 7th & 8th street regarding the drainage issues. The County has a plan to fix the water issue coming into the Helvering Center, however, the Board does not wish to create more problems for the business owners on the North side of the alley. A time will be set for this discussion to include the Board, the County Counselor, the City of Marysville and the adjoining landowners.
Keith Bramhall moved, seconded by Barbara Kickhaefer to go into executive session for 15 minutes at 9:34 a.m. with County Counselor Jason Brinegar for attorney-client privileged discussions regarding non-elected personnel. Unanimous.
The Board came out of executive session at 9:49 a.m. No action was taken as a result of this executive session.
Fritz Blaske moved, seconded by Barbara Kickhaefer to approve the vouchers as presented and issue manual warrants. Unanimous.
Kenny Blair with Cook, Flatt & Strobel, Public Works Administrator Mike Craig, County Counselor Jason Brinegar and Special County James Neeld (via telephone) met with the Board.
Keith Bramhall moved, seconded by Barbara Kickhaefer to go into executive session for 30 minutes at 10:00 a.m. with the Board and the above mentioned person’s present for attorney-client privileged discussions for contract negotiations. Unanimous.
Keith Bramhall moved, seconded by Barbara Kickhaefer to extend the executive session for an additional 10 minutes at 10:30 a.m. with the same person’s present for attorney-client privileged discussions for contract negotiations. Unanimous.
The Board came out of executive session at 10:40 a.m. No action was taken as a result of these executive sessions. The engineer is continuing to work on the haul route and the cabling route.
Beth Warren with Ranson Citycode Financial and Linda Weber representing the Home Sewer District met with the Board to discuss the possibility of refinancing the remainder of the balance of the 4.75% loan on the sewer district. Mrs. Weber has been thinking about this for some time since the interest rates are considerably lower at this time. Ms. Warren stated that there are a few options to consider and the interest rates could be 1 ½ – 2% for a 20 year period. There are typically 3 options – 1) public sale; 2) local bank funding; or 3) roll together other county projects.
Beth Warren presented a disclosure and documentation of Municipal Advisory relationship required by MSRB Rules G-42 and G-10 explaining the scope of service, compensation, term of this relationship, conflicts of interest, legal or disciplinary events and client education and protection.
Barbara Kickhaefer moved, seconded by Keith Bramhall to sign the disclosure letter dated 03/22/21 from Ranson Citycode Financial. Unanimous.
The Board feels the first step is to check with the local banks to see if there is an interest in purchasing the remainder loan and what type of interest rate is available for this option. Ms. Warren will gather the information for the local banks, draft a letter and send to County Clerk Sandra Wilson to mail the letters out on Marshall County Commissioner letterhead. The next step would be to put the loan up for public sale.
Becky Dunlap of Axtell, KS met with the Board to share some information regarding the Convention of States. She has been working with the Convention of States for the last couple of years and explained that it is in reference to Article V of the constitution. This is a non-partisan movement that 15 States have passed and 20 States are pending legislation. Kansas has a bill coming out of Senate subcommittee SCR1611 tomorrow to discuss this. Mrs. Dunlap asked the Board if they would be willing to sign a Resolution in support of this. She was asked how many other counties in Kansas have done this. Mrs. Dunlap said she would try to find out that information.
Keith Bramhall moved, seconded by Fritz Blaske to recess the meeting at 11:47 a.m. for lunch and to reconvene at 1:00 p.m. at the Frankfort Nutrition Site. Unanimous.
Keith Bramhall moved, seconded by Barbara Kickhaefer to reconvene the meeting at 12:57 p.m. at the Frankfort Nutrition Site. Unanimous.
Those present for the tour were the Board, County Clerk Sandra Wilson, Agency on Aging Director Ashley Lyhane, Nan Roeder, Julie Caffrey and Frankfort Community Care Home Board member Kenny Feldhausen. The Board toured the building. Agency on Aging Director Ashley Lyhane made notes of dates of improvements of floor, siding and roof as well as heating/cooling and hot water heater. She will compile a report and present to the Board in the near future.
County Health Nurse Sue Rhodes has asked the Board for permission to close the health department on Friday, April 9, 2021 following the Covid-19 booster vaccination clinic on Thursday, April 8th wherein they will be giving 1,170 vaccines in the follow-up clinic. The Board previously approved the closing of the health department for the mass vaccination clinic on Thursday, April 8.
Barbara Kickhaefer moved, seconded by Fritz Blaske to allow the Marshall County Health Department to be closed on Friday, April 9th. Unanimous.
Barbara Kickhaefer moved, seconded by Keith Bramhall to adjourn the meeting at 1:18 p.m. Unanimous. The next regularly scheduled meeting will be held on Monday, March 29, 2021 beginning at 8:30 a.m.