Marshall County Commission Meeting Minutes – 3/18/19

The Board of Marshall County Commissioners met in regular adjourned session with David E. Baier, Chairman; Keith Bramhall and Barbara Kickhaefer members and Sonya L. Stohs County Clerk present.

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The Board of Commissioners called the meeting to order at 8:30 a.m.

The Board opened the meeting with the flag salute.

The minutes and agenda were approved as presented upon a motion by David E. Baier seconded by Barbara Kickhaefer. Unanimous.

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Murphy Tractor sales representative Lance Jones and Foley Equipment product specialist Fred Coble met with the Board to be present for the following bid opening for a new motor grader to replace the 2011 CAT 12 M with 5,700 hours.

Foley Equipment, Topeka, KS
2019 CAT12M3 grader-$309,640.00
Trade-in – $140,000.00 / outright purchase – $111,800.00
9 year/9000 hour warranty

Murphy Tractor & Equipment Co., Topeka, KS
2019 John Deere 670G grader-$253,000.00
7 year/7000 hour warranty or 10 year/10,000 hour warranty for $12,500.00 extra
Also he added an optional new lift group – $2,500.00

Public Works Administrator Mike Craig presented thank you letters to have the Board sign for Norm Bowers and Foley Equipment for presenting and sponsoring the County Township Day.

Public Works Administrator Mike Craig also informed the Board that the head gasket is out on the red Sterling dump truck and they will need to take it to Salina to have it fixed.

Emergency Management Director William Schwindamann Jr. met with the Board to ask for a Disaster Declaration for the flooding. David E. Baier moved, seconded Keith Bramhall to approve Proclamation # 18-03-18-1 of a State of Local Disaster Emergency for Marshall County, Kansas. Unanimous.

Steve Butler, Marysville was present to observe the meeting at 9:18 a.m.

County Counselor Jason Brinegar met with the Board.

David E. Baier moved, seconded by Keith Bramhall to go into executive session for five minutes at 9:29 a.m. to discuss matters of attorney client privilege with County Counselor Jason Brinegar and County Clerk Sonya L. Stohs present. Unanimous. No action was taken as a result of the executive session.

David E. Baier moved, seconded by Barbara Kickhaefer to go into executive session for ten minutes to discuss matters of attorney client privilege and potential litigation with County Counselor Jason Brinegar present. Unanimous. David E. Baier moved, seconded by Barbara Kickhaefer to extend executive session for five minutes for the same reasons with the same persons present. Unanimous.

David E. Baier moved, seconded by Barbara Kickhaefer to approve the following purchase orders to be paid out of the General Courthouse funds. Unanimous.

Brad Lippert, Sabetha, KS
for services rendered as conflict attorney with CINC cases and publication
$10,182.00-General (Courthouse) fund-P.O. # 5885

Laura Johnson-McNish, Marysville, KS
for appellate brief
$1,400.00-General (Courthouse) fund-P.O. # 5884

County Sanitarian Marlene Stamm met with the Board to give a monthly update and give an overview of her job duties to the new Commissioners.

Commissioner Kickhaefer informed the Board that she received an email from Partnership for Growth representative Ellen Barber about having the Board contribute funds to a bank appropriate appraisal for a potential project in Summerfield. Commissioner Baier asked that she have Partnership for Growth representative Ellen Barber present to the Commissioners on the project next Monday at 10:30 a.m.

Keith Bramhall moved, seconded by David E. Baier to approve the following purchase orders. Unanimous.

Glaxo Smith Kline, Atlanta, GA
for vaccine
$2,772.00-Health fund-P.O. # 5792

Kevin M. Hill, Hiawatha, KS
for assistant county attorney flat fee
$3,333.33-General (County Attorney) fund-P.O. # 5886

Elizabeth M. Olson, Attorney, Hiawatha, KS
for contract attorney fee
$2,000.00-General (District Court) fund-P.O. # 5870

KHP Partners, Topeka, KS
for 2019 F350 pickup
$30,342.42-General (Emergency Management Capital Outlay) fund-P.O. # 5860

County Appraiser Francine Crome met with the Board to have the Kimball Mapping contract signed for services in 2019 at the cost of $10,200.00. David E. Baier moved, seconded by Barbara Kickhaefer Kimball Mapping contract in the amount of $10,200.00. Unanimous.

Agency on Aging Director Ashley Lyhane met with the Board to present job descriptions that she had reviewed by her Advisory Board and to discuss the potential of adding a lead bus driver and Sr. Nutrition Site manager for Marysville Nutrition Site. She also discussed raises for these positions along with the Agency on Aging Director. There was discussion on where these raises and positions were on the pay scale and where they were in line with other positions in the County. The Board asked that Agency on Aging Director Ashley Lyhane come back next week with the requests broken down on a spreadsheet so that they can discuss it further.

The Board gave Agency on Aging Director Ashley Lyhane permission to advertise in both County newspapers for a part-time (as needed) for the Marysville Nutrition Site.

Sheriff Daniel A. Hargrave met with the Board to recommend the hiring of Justin Cacek, Marysville as Corrections Officer Probation at $16.44 an hour effective March 18, 2019. David E. Baier moved, seconded by Barbara Kickhaefer to approve the hiring of Justin Cacek, Marysville as Corrections Officer Probation at $16.44 an hour effective March 18, 2019. Unanimous.

Sheriff Daniel A. Hargrave also gave the Board an update on the potential jail project.

David E. Baier moved, seconded by Keith Bramhall to approve the vouchers, as presented, and issue manual warrants from the respective funds. Unanimous.

David E. Baier moved, seconded by Keith Bramhall to adjourn at 11:28 a.m. Motion carried. Commissioner Kickhaefer voted no. The next scheduled meeting will be Monday, March 25, 2019 starting at 8:30 a.m.