Marshall County Commission Meeting Minutes – 2-25-19

The Board of Marshall County Commissioners met in regular adjourned session with David E. Baier, Chairman and Barbara Kickhaefer member and Sonya L. Stohs, County Clerk present.

The Board of Commissioners called the meeting to order at 8:30 a.m.

The Board opened the meeting with the flag salute.

County Clerk Sonya L. Stohs gave the oath of office to Keith Bramhall, 3rd District Commissioner.

There was discussion about the minutes that were sent out not being complete. It was discovered the wrong set of minutes were emailed.

The minutes and agenda were approved as presented upon a motion by David E. Baier seconded by Barbara Kickhaefer. Unanimous.

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Barbara Kickhaefer moved, seconded by David E. Baier to approve the following purchase orders. Motion carried.

Foley Industries, Park City, KS
for recondition crane outrigger cylinder
$3,538.18-Road & Bridge fund-P.O. # 108911

Wamego Recycling, Wamego, KS
for Reznor RA350 waste oil heater
$9,950.00-Road & Bridge fund-P.O. # 108912

Power Plan for Murphy Tractor & Equipment, Topeka, KS
for window pane and freight
$622.71-Road & Bridge fund-P.O. # 108913

Public Works Administrator Mike Craig presented a Construction Contract between H & R Construction, Axtell, KS and the Board of Marshall County Commissioners for the construction of the Frankfort Shop.

David E. Baier moved, seconded by Keith Bramhall to approve signing the Construction Contract between H & R Construction, Axtell, KS and the Board of Marshall County Commissioners for the construction of the Frankfort Shop. Unanimous.

Public Works Administrator Mike Craig informed the Board that his department is running low on road salt.

Commissioner Keith Bramhall brought before the Board the availability of renting trailers in the area.

Steve Butler, Marysville was present to observe the meeting at 8:48 a.m.

Keith Bramhall moved, seconded by Barbara Kickhaefer to approve the following purchase orders. Unanimous.

Brown County Treasurer, Hiawatha, KS
for share of 4-County expenses
$560.26-General (District Court) fund-P.O. # 5867

Elizabeth M. Olson, Attorney, Hiawatha, KS
for contract attorney fee
$2,000.00-General (District Court) fund-P.O. # 5805

County Counselor Jason Brinegar met with the Board.

David E. Baier moved, seconded by Keith Bramhall to approve the guidelines for the use of the Chevy Traverse that is being transferred from the Agency on Aging Department to the General fund to be used by all Departments for travel to meetings.

David E. Baier moved, seconded by Keith Bramhall to go into executive session for five minutes at 9:29 a.m. to discuss matters of attorney client privilege with County Attorney Jason Brinegar present. Unanimous.

County Appraiser Francine Crome met with the Board at their request.

David E. Baier moved, seconded by Barbara Kickhaefer to go into executive session for ten minutes at 9:37 a.m. to discuss matters of non-elected personnel with County Counselor Jason Brinegar and County Appraiser Francine Crome present. Unanimous. David E. Baier moved, seconded by Barbara Kickhaefer to extend executive session for five minutes at 9:47 a.m. for the same reasons with the same persons present. Unanimous.

David E. Baier moved, seconded by Barbara Kickhaefer to clarify with County Appraiser Francine Crome that she is a contract employee and paid a set salary and she receives no additional pay for regular or overtime hours worked, she only receives a salary and that the additional hours placed on the payroll will be removed. Unanimous.

County Appraiser Francine Crome asked the Board to allow her to send Julie Cohorst and Lisa Kircher to an Orion class in Topeka even though Lisa Kircher will not have completed her three month probation by the time of the class. Barbara Kickhaefer moved, seconded by David E. Baier to approve Julie Cohorst and Lisa Kircher to go to an Orion class in Topeka even though Lisa Kircher will not have completed her three month probation by the time of the class. Unanimous.

Agency on Aging Director Ashley Lyhane met with the Board to inform them that Mike Spadafore, KDOT Public Transportation Manager met with her on Friday, February 22nd and they discovered that the rider fees for the Agency on Aging Transportation were too low and needed to be adjusted. Agency on Aging Director Ashley Lyhane presented the following changes to the rider rates for Board approval.

Mileage based from the office within Marysville: $1.50 to $2.00 with one stop included
Another town in Marshall County: $1.50 to $5.00 with one stop included
(Blue Rapids, Beattie, Bremen, Herkimer, Home City, Oketo, Waterville, Axtell, Frankfort, Winifred, Summerfield, Vermillion)
31-50 miles (Seneca): $25.00 to $30.00 with one stop included
51-70 miles (Manhattan, Wamego): $30.00 to $35.00 with one stop included
71-90 miles (Junction City, Lincoln): $35.00 to $45.00 with one stop included
91-110 miles (Topeka): $35.00 to $55.00 with one stop included
111-130 miles: $65.00
131-150 miles: $75.00
Each additional stop: $1.50 to $2.00

David E. Baier moved, seconded by Barbara Kickhaefer to approve the rate increases as presented to be effective 31 days after publication in the paper. Unanimous. The Board would also like to revisit the rates again in a year.

Agency on Aging Director Ashley Lyhane asked the Board about making the 2013 Dodge Caravan with 136,000 miles surplus and put it out for sealed bids. Agency on Aging Director Ashley Lyhane informed the Board that if the vehicle brings more than $5,000.00 it will have to be split with 80% to KDOT and 20% to Marshall County. The Board asked Agency on Aging Director Ashley Lyhane to find a value for the van and bring it back to the Board next week.

Marysville Advocate Editor Sarah Kessinger met with the Board to discuss being the Official Newspaper for public notices for Marshall County. She presented the Board with a letter outlining the need for public notices being in a high publication paper to reach more constituents. Commissioner Keith Bramhall expressed an interest in rotating the title of Official newspaper between the Frankfort Area News and the Marysville Advocate but publishing all public notices in both papers. Commissioner Barbara Kickhaefer expressed her concern of not having the public notices published in the paper with highest circulation and that she was told there was a change in the need of staff at the papers when they were not the County Newspaper and wanted to allow for more consistency in those papers employment by not rotating from one paper to the other.

David E. Baier moved, seconded by Barbara Kickhaefer to approve the Marysville Advocate as the 2019 official newspaper for Marshall County and that all departments publish public notices in both the Marysville Advocate and the Frankfort Area News. Unanimous.

Emergency Management Director William Schwindamann Jr. met with the Board to discuss replacing the 2004 Chevy Silverado truck with 165,000 miles currently in the Emergency Management Department. He presented the following bids from GSA governmental prices for a new truck.

2019 Ford F350 1 ton extended cab pickup- $30,493.92
2019 Ford F250 ¾ ton 4 door pickup-$32,128.10
2019 Ford F250 ¾ ton extended cab pickup-$29,000.13
2019 Chevy K2500HD extended cab pickup-$33,105.78

David E. Baier moved, seconded by Barbara Kickhaefer to approve the purchase of a 2019 Ford F350 1 ton extended cab pickup from GSA government automobiles in the amount of $30,493.92. Unanimous.

Commissioner Keith Bramhall asked Emergency Management Director William Schwindamann Jr. about 911 text upgrade option to our current 911 system. Emergency Management Director William Schwindamann Jr. explained because Marshall County had to upgrade the 911 system before the State upgrade which will cost the County a higher upgrade rate of $17,000.00 to $18,000.00 for the 911 text upgrade.

Sheriff Daniel A. Hargrave met with the Board.

David E. Baier moved, seconded by Keith Bramhall to go into executive session for five minutes at 10:57 a.m. to discuss matters of non-elected personnel with Sheriff Daniel A. Hargrave present. Unanimous. No action was taken as a result of the executive session.

Sheriff Daniel A. Hargrave recommended the following step increases for the Sheriff’s Department Dan Harlan, Greenleaf to Deputy Sheriff, 4 years at $19.17 an hour; Derek Martin, Marysville for Corrections Officer, 4 year at $17.44 an hour; and Josh Kenworthy, Marysville to Deputy Sheriff, 4 years at $19.17 an hour effective March 1, 2019. David E. Baier moved, seconded by Keith Bramhall to approve the following step increases for the Sheriff’s Department Dan Harlan, Greenleaf to Deputy Sheriff, 4 years at $19.17 an hour; Derek Martin, Marysville for Corrections Officer, 4 year at $17.44 an hour; and Josh Kenworthy, Marysville to Deputy Sheriff, 4 years at $19.17 an hour effective March 1, 2019. Unanimous.

Commissioner Baier informed Sheriff Daniel A. Hargrave that he has received a lot of appreciation for the more consistent 6:00 p.m. fire page that goes out to area fire departments from the Dispatch Office.

Keith Bramhall moved, seconded by David E. Baier to approve the manual voucher, as presented, and issue manual warrants from the respective funds. Unanimous.

David E. Baier moved, seconded by Barbara Kickhaefer to approve the County’s share of payrolls and related vouchers, as presented, process the motor vehicle payroll and issued manual warrants from the respective funds, as amended in a previous motion. Unanimous.

David E. Baier moved, seconded by Barbara Kickhaefer to approve reappointing April Todd, Marysville as one of the Marshall County representatives on the Pawnee Mental Health Services Board of Directors with her term to end December 31, 2021. Unanimous.

County Clerk Sonya L. Stohs asked the Board permission to send a plant to the funeral of long time Marshall County representative on the Pawnee Mental Health Services Board of Directors Dr. William Oborny who recently passed away in honor of his years of service to Marshall County. David E. Baier moved, seconded by Barbara Kickhaefer to send a plant to the funeral of long time Marshall County representative on the Pawnee Mental Health Services Board of Directors Dr. William Oborny who recently passed away in honor of his years of service to Marshall County. Unanimous.

David E. Baier moved, seconded by Keith Bramhall to adjourn at 11:13 a.m. The next scheduled meeting will be Monday, March 4, 2019 starting at 8:30 a.m.