USD 113 Prairie Hills Board of Education Meeting Minutes – 2/11/19

UNIFIED SCHOOL DISTRICT NO. 113
Board of Education
1619 S. Old US Highway 75
Sabetha, KS 66534
Minutes of the February 11, 2019 Regular Board Meeting Meeting was held at Board of Education Office, Sabetha KS

Board President, Ed Reznicek, called the meeting to order at 6:00 PM. Dr. Jeff DeMint, Kathy Lippert, Ed Reznicek, Kent Saylor, Jim Scoby and Leslie Scoby were present; also present were Superintendent, Todd Evans, and Board Clerk, Carol Kuckelman and others who are listed on the attached sheet that becomes a part of these minutes. Ann Shaughnessy arrived at the meeting at 6:09 PM.

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President Ed Reznicek asked to add the following items to the agenda: Consent Agenda A. – Approve payment of February bills for the amount of $261,087.47; E.2. – Accept gift of $2,495 to SHS from Youth Leadership Foundation; Agenda item 10A. – Executive Session for the purpose of discussing administrative contracts under the non-elected personnel exception under KOMA; 10B. – Extend administrative contracts.

Motion by Dr. Jeff DeMint, seconded Kathy Lippert to approve the agenda as amended. Motion carried 6-0.

Consent Agenda:
A. Approve minutes from the January 14, 2019 regular board meeting.
B. Approve payment of February bills in the amount of $261,087.47
C. Approve payment of January payroll for the amount of $668,485.09.
D. Approve donation of 17 laptop computers to APS from Progressive Insurance.
E. Approve gift of $10,000 to the Axtell Greenhouse from Frontier Farm Credit. E2. Accept gift of $2,495 to SHS from Youth Leadership Foundation.
F. Resignations: Brena Alexander, PE at Axtell; Monica Edelman, SHS Spanish; Tonya Swogar, Sabetha Food Service.
G. Contracts: None
H. Personal Day/Dock Day request requiring BOE approval; Megan Hann, SES personal day; Lesha Koch, SES – dock day.

Motion by Kathy Lippert, seconded by Dr. Jeff DeMint to approve the consent agenda as amended. Motion carried 6-0.

Dr. Jeff DeMint gave a report to the board on the USD 113 Foundation. Kathy Lippert gave a legislative update to the board.
Mr. Evans shared information about board elections. June 1, 2019 is the deadline to file. Jim Scoby, Leslie Scoby, Kathy Lippert and Kent Saylor are up for re-election; Mr. Evans shared information regarding the International Teacher program through Kansas State Department of Education that allows an international teacher to teach in Kansas. Due to the shortage of licensed Spanish teachers in Kansas Mr. Evans told the board he would like to pursue this as an option to fill the opening at SHS for a Spanish teacher. The cost to be a part of this program is $2000; Information was shared regarding the state audit and the loss of $39,567 in transportation funding due to an unknown portion of a law that was passed in the 2018 Legislative Session; Updated the board on YTD financial information; An enrollment update was presented to the board; Mr. Evans gave an update to the board on the district snow day policy and the how snow days are counted towards the district required hours of attendance.

Motion by Ann Shaughnessy, seconded by Dr. Jeff DeMint to accept the bid for the Axtell office relocation project from AHRS with a base bid of $153,000 plus Alternate #1 – Canopy for $4,500, Alternate #2 – Signage for $2,500, Alternate #3 – Exterior windows for $5,300, Alternate #4 – Cabinetry for $11,300 and Alternate #5- Additional lighting in the library for $900 for a total bid package of $177,500 to be paid out of the Contingency Reserve fund. Motion carried 6-1. (Bid documents attached)

Motion by Kathy Lippert, seconded by Dr. Jeff DeMint to approve the FY2020 Calendar as presented. Motion carried 7-0. (Copy Attached)

Motion by Kathy Lippert, seconded by Ann Shaughnessy to approve that the Axtell students be dismissed from school on January 29, 2020 due to AHS hosting the TVL Scholar’s Bowl meet. Motion carried 7-0.

Motion by Dr. Jeff DeMint, seconded by Ann Shaughnessy to approve the purchase of 1100 iPads for student use for
$323,400 using $85,000 from the iPad fund plus the money received from the sale of the used iPads as a partial funding source. Motion carried 6-1 (1 abstained). Mr. Evans advised the board that the price may fluctuate a little because the district will get the iPads that have the headphone jacks and it is not yet known if the newest generation of iPads have headphone jacks or not. If there is a price variance he will report that to the board. He also informed the board that bids have been received to purchase the used iPads with bids to approximate $60 per iPad.

Motion by Kathy Lippert, seconded by Leslie Scoby to authorize administration the discretion to approve teacher job sharing for district teaching positions. Job sharing will be considered and approved on a case by case basis. Motion carried 7-0.

Motion by Kent Saylor, seconded by Dr. Jeff DeMint to approve the following KASB policies: ADA (School Census), BCAC (Special Meetings), CN (Public Records), EBBE (Emergency and Safety Drills), GAAC (Sexual Harassment [for staff]), GAACA (Racial and Disability Harassment: Employees), GAAF (Emergency Safety Interventions), GAAF (Emergency Safety Interventions), GAAF (ESI Acknowledgement Form), GACA (Positions), GAOC (Use of Tobacco Products and Nicotine Delivery Devices), JCAC (Interrogation and Investigations), JCDAA (Tobacco and Nicotine Delivery Devices), JGEC (Sexual Harassment [for Students]), JGECA (Racial and Disability Harassment), JGFG (Student Accidents and Health Emergencies), JGECA (Racial and Disability Harassment), JGFG (Student Accidents and Health Emergencies), KCB (Custodial and Non-Custodial Parent Rights), MK (Educational Agency Relations).
Motion carried 7-0.

Kathy Lippert gave a presentation to the board discussing the viability policy’s emphasis on the goal for each campus to achieve a breakeven level of financial performance. She provided her ideas about options the district has to bring all campuses into viability including the options of making Axtell a standalone district and having Wetmore become part of another district. Dr. Jeff DeMint asked to have it noted that these were Kathy Lippert’s ideas and not the ideas of the Board of Education. Ed Reznicek reminded the board that there is a viability standard in place that the board is currently operating within.

Motion by Kathy Lippert, seconded by Dr. Jeff DeMint to direct Mr. Evans to get updated information on county valuation by attendance center by either researching it himself or hiring an outside agency to gather the information. Motion carried 7-0.

At 8:10 PM – Motion by Dr. Jeff DeMint, seconded by Kathy Lippert to enter into executive session for the purpose of discussing administrative contracts under the non-elected personnel exception under Kansas Open Meetings Act (KOMA) at 8:10 PM and return to regular session at 8:15 PM in this room. Motion carried 7-0. Present in the executive session were board members and Mr. Evans.

At 8:15 PM – Motion by Kathy Lippert, seconded by Dr. Jeff DeMint to return to regular session. Motion carried 7-0.

Motion by Kathy Lippert, seconded by Jim Scoby to extend the administrator contracts by 1 year. Motion carried 7-0.

Mr. Evans updated the board on possible ways to reduce expenses at Axtell Public School for next year. He and Mr. Tynon have identified areas of potential cuts including supplemental salary savings of $4,687, classified staff –
$23,000, certified staff – $25,333, other – $2,027. Mr. Evans reminded the board that Axtell met viability for this year

and these actions are in anticipation of the projected deficit in 2018-19.

At 8:20 PM – Motion by Dr. Jeff DeMint, seconded by Kathy Lippert to enter into executive session for 10 minutes for the purpose of discussing potential reductions provided for by the non-elected personnel exception under KOMA at 8:20 PM and return to regular session at 8:30 PM in this room. Board members, Mr. Evans and Axtell Principal, Jayson Tynon were present in the executive session. Motion carried 7-0.

At 8:30 PM – Motion by Dr. Jeff DeMint, seconded by Kathy Lippert to return to regular session. Motion carried 7-0.

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