Marshall County Commission Meeting Minutes – 1/24/19

The Board of Marshall County Commissioners met in regular adjourned session with David E. Baier, Chairman and Barbara Kickhaefer member and Sonya L. Stohs, County Clerk present.

The Board of Commissioners called the meeting to order at 8:30 a.m.

The Board opened the meeting with the flag salute.

Steve Boyda, Marysville were present for the meeting.

The minutes and agenda were approved as presented upon a motion by David E. Baier seconded by Barbara Kickhaefer. Motion carried.

Barbara Kickhaefer moved, seconded by David E. Baier to approve the following purchase order. Motion carried.

Elizabeth M. Olson, Attorney, Hiawatha, KS
for contract attorney fee
$2,000.00-General (District Court) fund-P.O. # 5802

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Public Works Administrator Mike Craig informed the Board of a closed road at the bridge in Waterville Township at 3rd and Sunflower Road. They will be putting in an east abutment and wing walls.

Public Works Coordinating Supervisor Larry Polson presented the following bids for steel bids.

Husker Steel, Columbus, NE – $19,967.50 – 7-10 day delivery
Midwest Service and Sales, Schyuler, NE – $19,743.99 – 30-45 day delivery
Oden Enterprises, Wahoo, NE – $20,422.75 – 2-3 week delivery

Public Works Administrator Mike Craig recommended the bid from Husker Steel, Columbus, NE at $19,967.50 due to the delivery date. David E. Baier moved, seconded by Barbara Kickhaefer to accept the bid from Husker Steel, Columbus, NE at $19,967.50 due to the delivery date. Motion carried.

David E. Baier moved, seconded by Barbara Kickhaefer to approve the following purchase orders. Motion carried.

Husker Steel, Columbus, NE
for steel package
$19,967.50-Road & Bridge fund-P.O. # 108899

Marysville Ready Mix Co., Inc., Marysville, KS
for concrete
$4,377.60-Road & Bridge fund-P.O. # 108898

Public Works Administrator Mike Craig asked to declare a 1996 Wheeler pup trailer surplus. David E. Baier moved, seconded by Barbara Kickhaefer to approve declaring the 1996 Wheeler pup trailer surplus. Motion carried.

Public Works Administrator Mike Craig informed the Board that he received a bid for a Landoll Belly dump trailer in the amount $33,302.45. David E. Baier moved, seconded by Barbara Kickhaefer to approve the purchase of a 2019 Landoll belly dump trailer in the amount of $33,302.45. Motion carried.

Kenny Feldhausen, Frankfort arrived at the meeting at 8:46 a.m.

Public Works Administrator Mike Craig presented information that Chad Kruse, Frankfort will tear down the Frankfort Shop for $3,200.00.

David E. Baier moved, seconded by Barbara Kickhaefer to approve Chad Kruse, Frankfort to tear down the Frankfort Shop for $3,200.00. Motion carried.

Steve Butler, Marysville arrived at the meeting at 8:48 a.m.

Brett Parker, Waterville; Glenn Larson, Waterville; Waterville Township Treasurer Todd Parker, Waterville Township Trustee Clayton Dick, Mike Parker, Waterville met with the Board. Brett Parker was asking to gate ¾ quarter of a mile of Unicorn Road in Waterville Twp.

County Treasurer Jami Ellenbecker met with the Board to present 2019 IRP and CMV renewals done in December 2018 in the amount of $9,757.00.

County Appraiser Francine Crome met with the Board to ask to have the CVN mailings be sent out by Komtek Systems Corporation, Marana, AZ at the cost of $5,779.59.

Barbara Kickhaefer moved, seconded by David E. Baier to approve having the CVN mailings be sent out by Komtek Systems Corporation, Marana, AZ at the cost of $5,779.59. Motion carried.

David E. Baier moved, seconded by Barbara Kickhaefer to go into executive session for five minutes at 9:31 a.m. to discuss matters of non-elected personnel with County Appraiser Francine Crome present. Motion carried. David E. Baier moved, seconded by Barbara Kickhaefer to extend executive session for five minutes at 9:36 a.m. for the same reasons with the same persons present. Motion carried. No action was taken.

County Counselor Coleman Younger met with the Board.

Agency on Aging Director Ashley Lyhane met with the Board to discuss her new position. David E. Baier moved, seconded by Barbara Kickhaefer to allow Agency on Aging Director Ashley Lyhane to advertise for a Marysville Nutrition Site Cook. Motion carried.

Agency on Aging Director Ashley Lyhane also asked to promote within the Nutrition Site to her old position. The Board asked that more research be done and job descriptions be written to more clearly define job duties and how many staff are needed.

Agency on Aging Director Ashley Lyhane asked to continue have Sandra Schmitz continue to review and approve the menus for the Nutrition Site at $55.00 per meal. David E. Baier moved, seconded by Barbara Kickhaefer to approve Sandra Schmitz continue to review and approve the menus for the Nutrition Site at $55.00 per month. Motion carried.

Agency on Aging Director Ashley Lyhane presented the following bids for a cooler and freezer for the Meals on Wheels program.

Ott Electric, Marysville – 17 cubic foot GE freezer – $719.00
Dave’s Hardware, Axtell – 17 cubic foot Crosley freezer – $735.00

Pepsi, Marysville – 2 door new cooler – $2,487.47
3 door 10 year old used cooler – $2,629.22

David E. Baier moved, seconded by Barbara Kickhaefer to table the purchase of a freezer and cooler until it is more clear what fund it will be taken out of and if there is money in the budget to purchase them.

The Board also discussed with Agency on Aging Director Ashley Lyhane her pay. The Board also tabled this issue to next Monday to allow for time to research and review this issue.

Agency on Aging Director Ashley Lyhane also asked about how to handle snow removal since in the past the Director did the snow removal. The Board asked that the building continue to remove the snow until they make a countywide building change on snow removal.

Agency on Aging Director Ashley Lyhane also asked about closing the Nutrition Site when the school is closed. It has been done many ways in the past and she wants a clear plan. The Board decided for now to close the Nutrition Site when school is closed.

David E. Baier moved, seconded by Barbara Kickhaefer to approve the vouchers, as presented, and issue manual warrants from the respective funds. Motion carried.

County Appraiser Francine Crome met with the Board to recommend hiring Lisa Kircher, Frankfort as Clerk I, Step I at $15.94 an hour effective January 28, 2019. Barbara Kickhaefer moved, seconded by David E. Baier to approve hiring Lisa Kircher, Frankfort as Clerk I, Step I at $15.94 an hour effective January 28, 2019. Motion carried.

David E. Baier moved, seconded by Barbara Kickhaefer to adjourn at 10:36 a.m. Motion carried. The next scheduled meeting will be Monday, January 28, 2019 starting at 8:30 a.m.