Marshall County Commission Meeting Minutes – 12/31/18

The Board of Marshall County Commissioners met in regular adjourned session with David E. Baier, Chairman and Robert S. Connell member and Sonya L. Stohs, County Clerk present.

Commissioner Feldhausen was absent from the meeting.

The Board of Commissioners called the meeting to order at 8:30 a.m.

The Board opened the meeting with the flag salute.

Steve Boyda, Marysville and Barb Kickhaefer, Marysville were present for the meeting.

The minutes and agenda were approved as presented upon a motion by Robert S. Connell seconded by David E. Baier. Motion carried.

Carla Grund, Mayor of the City of Marysville met with the Board to ask questions on offering KP & F to our officers.

Robert S. Connell moved, seconded by David E. Baier to approve the following purchase orders. Motion carried.

Pocket Press, LLC, Denver, CO
for criminal and traffic law books
$717.40-Special County Attorney fund-P.O. # 5809

Brown County Treasurer, Hiawatha, KS
for share of 4-County budget
$840.53-General (District Court) fund-P.O. # 5799

CDW Government, Chicago, IL
for Canon flatbed scanner
$865.82-Register of Deeds fund-P.O. # 5812

Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson met with the Board.

Public Works Office Manager Sondra Klover met with the Board to discuss and present new copier bids for the Public Works Department.

Eakes Office Supply, Beatrice, NE – 4,289.00
Central Office Supply, Clay Center, KS – $3,999.00
Pro Copy Xerox, Manhattan, KS – $3,975.00

Robert S. Connell moved, seconded by David E. Baier to approve the low bid from Pro Copy Xerox, Manhattan, KS in the amount of $3,975.00. Motion carried.

David E. Baier moved, seconded by Robert S. Connell to approve the signing of a Construction Engineering and Design contract with CES Group, Marysville, KS for a box culvert located on 12th Road in Marysville Township 1/8 mile north of US Hwy 36. Motion carried.

Robert S. Connell moved, seconded by David E. Baier to approve the following purchase orders. Motion carried.

CES Group, Inc., Marysville, KS
for design and construction engineering services
$21,765.00-Road & Bridge fund-P.O. # 108889

Pro Copy Xerox, Manhattan, KS
for Xerox WorkCentre 7535 copier
$3,975.00-Road & Bridge fund-P.O. # 108892

Husker Steel, Columbus, NE
for stock bridge material
$31,976.00-Road & Bridge fund-P.O. # 108891

Public Works Administrator Mike Craig presented the final bids for the Frankfort Shop with the housewrap included as follows.

H & R Construction, Axtell, KS – $142,727.00
JD Construction, Marysville, KS – $149,535.00

David E. Baier moved, seconded by Robert S. Connell to approve the low bid from H & R Construction, Axtell, KS in the amount of $142,727.03. Motion carried.

David E. Baier moved, seconded by Robert S. Connell to approve the following Resolution #
18-12-31-6 transferring $10,000.00 from the 2018 Noxious Weed fund to the Noxious Weed Capital Outlay fund, Resolution #17-12-31-8 transferring $300,000.00 from the 2018 Road & Bridge fund to the Special Road and Bridge fund, and Resolution #17-12-27-7 transferring $200,000.00 from the 2018 Road & Bridge fund to the Special Machinery fund. Motion carried.

Robert S. Connell moved, seconded by David E. Baier to go into executive session for five minutes at 9:06 a.m. to discuss matters of non-elected personnel with Public Works Administrator Mike Craig and Public Works Coordinating Supervisor Larry Polson present. Motion carried. No action was taken as a result of the executive session.

County Counselor Jason Brinegar met with the Board. David E. Baier moved, seconded by Robert S. Connell to approve signing the Child in Need of Care contract with the County Attorney. Motion carried.

Steve Butler, Marysville met with the Board at 9:25 a.m.

The Board placed a call to Washington County Commissioners at their request to discuss giving County Sanitarian Marlene Stamm a 4% Cost of Living pay increase for 2019. The Board of Commissioners agreed on giving County Sanitarian Marlene Stamm a 4% Cost of Living pay increase for 2019.

Robert S. Connell moved, seconded by David E. Baier to approve signing the Proposed 2019 Contract for Marysville Ambulance Service in the amount of $258,696.00. Motion carried.

David E. Baier moved, seconded by Robert S. Connell to approve Resolution # 18-12-3-1 GAAP Waiver that the financial statements and reports for the year ended 2018 will be prepared in conformity with the requirements of KSA 75-1120a (a) are not relevant to the requirements if the cash basis and budget laws of this state and are of no significant value to Marshall County or the general public of Marshall County. Motion carried.

Public Works Administrator Mike Craig met with the Board. David E. Baier moved, seconded by Robert S. Connell to approve the following purchase order. Motion carried.

H & R Construction, Axtell, KS
For 48’ x 80’ Frankfort Shop building with wrap
$142,777.00-Road & Bridge fund-P.O. # 108893

County Treasurer Jami Ellenbecker met with the Board currency counter for the Treasurer’s Office. R, D Memorandum of Understanding.

David E. Baier moved, seconded by Robert S. Connell to approve the following purchase order. Motion carried.

Cummins Allison, Kansas City, MO
For ½ of purchase price for currency scanner
$1,562.50-General (Treasurer) fund-P.O. # 5811

County Appraiser Francine Crome met with the Board.

David E. Baier moved, seconded by Robert S. Connell to approve Resolution # 18-12-31-2 transferring $5,000.00 from the 2018 General (Emergency Management) fund to the Emergency Management Capital Outlay fund; Resolution #18-12-31-3 transferring $4,000.00 from the 2018 Appraiser fund to the Appraiser Capital Outlay fund. Motion carried.

Robert S. Connell moved, seconded by David E. Baier to adjourn at 10:29 a.m. Motion carried. The next scheduled meeting will be Monday, January 7, 2019 starting at 8:30 a.m.