June 18, 2018 at Northern Valley Junior High School, Long Island, KS
Members present: Hilary Van Patten, President Clint Lowry Christopher Rogers Shanna Hammond Rich Wenzl Ken Tharman-Superintendent/9-12 Principal Marvin Gebhard-PreK-8 Principal Lidia Knapp-Board Clerk
Call to Order: President Hilary Van Patten called the meeting to order at 8:07 p.m. with 5 members present.
Adoption of Agenda: Mrs. Hammond made a motion to accept the agenda as presented. Mr. Lowry seconded; Motion carried 5-0.
Approval of Minutes: Mrs. Hammond made a motion to accept the minutes as presented. Mr. Wenzl seconded; Motion carried 5-0.
Approval of Bills: Mr. Lowry made a motion to pay the bills as presented. Mrs. Hammond seconded; Motion carried 5-0.
Hearing of Visitors: None present.
Building Accessibility: Pulis Lock and Key was at both schools on Saturday. Almost all exterior doors have been changed at the two locations. Dave Pfiel from Phillipsburg came over and measured the doors that we are replacing. Nine new doors have been ordered to replace the half-window doors. Mr. Rogers had questions regarding entry into the school for community members. Mr. Tharman shared that all they would have to do is come to the district office, visit with him and if approved, sign an agreement and we will issue them a card for the time requested.
School Calendar: Mr. Tharman stated that he made an error putting the No School/Teacher In-Service on January 14th…it should be January 21st (Martin Luther King Jr. Day). He also said he received a request from a community member to change the HS graduation time/date. Mr. Rogers shared that if it were to be moved to later in the day, it may press people for time, that go to each graduation party they are invited to. Mrs. Hammond made a motion to move graduation back to Sunday, May 12th, at 2 p.m. Mr. Lowry seconded; Motion carried 5-0.
8:20 p.m. Mr. Gebhard entered the meeting.
Negotiations: Mr. Rogers made a motion to go into executive session to discuss negotiation items, teacher benefits and the board’s position under KOMA. Mr. Tharman and Mr. Gebhard was asked to remain and the open meeting will resume in the boardroom at 8:42 p.m. Mr. Lowry seconded; Motion carried 5-0.
8:42 p.m. meeting returned to open session.
Summer Custodial: Mr. Rogers excused himself from the room. Mrs. Hammond made a motion to go into executive session to discuss an individual’s contract pursuant to non-elected personal under KOMA. Mr. Tharman and Mr. Gebhard
were asked to remain and the open meeting will resume in the boardroom at 8:49 p.m. Mr. Lowry seconded; Motion carried 4-0.
8:49 p.m. meeting returned to open session. Mr. Rogers rejoined the meeting.
Summer Projects: Mr. Tharman shared that Andrew Sheley completed pin tucking on the steps in Long Island. Dave has planted grass by the elementary playground and put dirt around the greenhouse that was donated by Chandler Schnurle/City of Almena. The speech, 1st grade, and 3rd grade rooms should be finished this week. The elementary girls’ bathroom has been clean and painted.
Resignations: Mrs. Hammond made a motion to accept Ms. Harris and Mr. Stephens resignations. Mr. Rogers seconded; Motion carried 5-0. The board expressed their appreciation for their service.
Certified Staffing: Mr. Rogers made a motion to go into executive session to discuss an individual employee’s contract pursuant to the non-elected personnel exception under KOMA. Mr. Tharman and Mr. Gebhard were asked to remain and the open meeting will resume in the boardroom at 9:06 p.m. Mrs. Hammond seconded; Motion carried 5-0.
9:06 p.m. meeting returned to open session.
Mr. Rogers made a motion to go into executive session to discuss an individual employee’s contract pursuant to the non-elected personnel exception under KOMA. Mr. Tharman and Mr. Gebhard were asked to remain and the open meeting will resume in the boardroom at 9:11 p.m. Mrs. Hammond seconded; Motion carried 5-0.
9:11 p.m. meeting returned to open session.
Mr. Lowry made a motion to hire Mr. Brenton D. Orme as FACs, Student Success Coordinator, HS Athletic/Activity Director. Mr. Wenzl seconded; Motion carried 5-0.
Classified Staffing: Mr. Lowry made a motion to hire Sharma Whitmire for part-time Long Island cook. Mrs. Hammond seconded; Motion carried 5-0. Mrs. Hammond shared that as long as Mrs. Bach can still make cinnamon rolls.
Textbook: Mr. Tharman said with hiring Mr. Orme we may need to update our Sociology, Psychology and Geography textbooks. He would like permission to order 15 books or each plus a teacher’s edition for each. Mr. Gebhard stated that we should have the Geography/Sociology books. Mr. Tharman stated that he had found some, but also added that we may have to purchase a few more. Discussion was tabled until the books are found and further discussions are had with Mr. Orme.
Mentoring Program: Mr. Tharman shared that Smoky Hill Educational Service Center has provided the mentoring program we have utilized in the past for teachers. The meetings they were required to attend were time consuming and yielded very little, according to those involved. This prompted Mr. Gebhard and Mr. Tharman to discuss the possibility of using a mentoring program of our own design. In order to do this…board approval is needed first and then the plan will be presented to KSDE. Once approved, it will be used in place of the SHESC model. Mr. Gebhard shared that the mentors/mentees felt the meetings were not beneficial and they did better when they held their own meeting. The district would save $1800 in fees, plus travel fees, and not having to find substitutes. Mrs. VanPatten stated that the proposal
looked good. Mr. Gebhard has a more refined copy that will be presented to the state. Mr. Lowry moved to accept the mentor program once approved by state (KSDE). Mr. Rogers seconded; Motion carried 5-0.
Accreditation Report: Mr. Tharman reported that we just finished our 2nd year and entering into the third with the new KESA (Kansas Education Systems Accreditation) guidelines. Relevance and Relationships are the two areas that were identified as goals for the district. Mr. Tharman shared the Initial Report and the Outside Validation Team report that was submitted to the state.
Student Insurance: Mr. Tharman shared that this is the 3rd year that the premium for insurance remains the same. Mr. Rogers asked if it is government regulated. Mr. Tharman stated, No. More questions were presented. Mr. Tharman said that if a student is injured, the parents’ insurance is primary, then the school insurance (K&K) pays to their amount, and then it falls back to the parents’ responsibility. Mrs. Hammond made a motion to renew the student accident policy. Mr. Wenzl seconded; Motion carried 5-0.
Fire Alarm Hookups: Mr. Tharman stated that when we had the small fire in the boiler room of Long Island, the fire chief shared there is a system that goes straight to dispatch, since Mr. Cole may not be in the right place at the right time again. Therefore, Mr. Tharman had Fire Alarm Specialist, Inc. come out and inspect our system. Unfortunately, the system is not new enough and there would have to be components added to make it work. Mr. Tharman recommended that we wait on this. Mrs. Hammond said that it is a necessity, but not for the amount that was quoted.
Superintendent/9-12 Principal Report: Mr. Tharman reported since the last board meeting he was notified by Nicolas Christensen and the Wilson Group that they planned to bid the window project. The Wilson Group representative said they did the Effingham School and are currently working in Burlington, Co. He sent Mr. Tharman before and after photos of previous jobs completed. Mr. Tharman shared he is working on a grant through the Dane G. Hansen Foundation. There is a Board Leadership workshop in Hays on July 23 that the board is welcome to attend. Mrs. VanPatten said she would be happy to go. At State Basketball, KSHSAA had three people, each night, in the audience to judge/rate the Cheerleaders, Cheering Section, Team Players, Team Coaches and fans. The Judge’s Ballot for Sportsmanship Award were passed around. The highest score possible was 24 we received the following: March 7, 2018: (21, 20, 18); March 9, 2018: (18, 16, 15); March 10, 2018: (16, 14, 15).
K-8 Principal Report: Mr. Gebhard reported that NV well represented at state track. Paige Baird did well along with Chaylee Lowry, Jayden Speer, Caden Bach, Nick Stutsman, Aidan Baird, and Jesus Saenz. Believe we placed 6th and 8th. LETR Training in Hays Mrs. Dole and Mrs. Gebhard attended that. Sommer did a great job painting the MS office, check it out.
Reports of Board Members:
Mr. Wenzl shared products available in regards to school safety.
Adjournment: Mr. Rogers made a motion that the board meeting adjourn. Mrs. Hammond seconded; Motion carried 5-0. Meeting adjourned at 9:56 p.m.