Norton Co Board of Commissioners
January 31, 2018
Commissioner Charles Posson called the meeting of the Norton Co Board of Commissioners to order at 9:00 AM on January 31, 2018 at the Commission Room. Attendance: Richard Thompson, Present: Charles Posson, Present: Thomas Brannan, Present.
Norton County EMS
Craig Sowards, Melissa McClain, Matt Rushton and DJ Porter with Norton County EMS were in to visit with the commission on department operations. Craig wanted to visit with the commission on staffing for the department and suggestions for improving the operations. A schedule was provided to the commission for review. Craig stated that he has a goal to make the department a 24 hour service with staffing. The proposal would be for 2 on call during the day, 2 on at night and then a backup crew along with the director. Craig stated this system would also benefit the volunteer or part-time crew. The commission stated that they would give the proposal some consideration and thanked Craig for the presentation.
January 15th minutes
A motion was made by Commissioner Brannan to approve the minutes from January 15th, 2018. The motion was given a second by Commissioner Thompson. Motion passed 3-0.
Floyd Richard, Road Department
Floyd Richard with Norton County Road department was in to visit with the commission on vehicle bids for the department. Several bids were delivered for a new 4 wheel drive pickup from various dealerships in the area. Upon review of the bids a motion was made by Commissioner Thompson to approve the bid from Money Chevrolet in the amount of $31,721 plus and additional amount of $400 for remote start. The
motion was given a second by Commissioner Brannan. Motion passed 3-0.
A letter was reviewed by the commission and Floyd for a claim submitted on a tree that was removed County Counselor Sebelius stated he would take care of the claim. A second claim was discussed to a windshield that was damage on a county road. The insurance company denied the claim, stating the truck was tarped and the road hazard does not apply to the county.
Clarence Wetter, Norton County Noxious Weed delivered his annual report and documents of chemical application throughout the county for 2017. The report also documents the number of acres of treated noxious weeds in Norton County. Chairman Posson signed the annual report which will be submitted to the State Agency. The commission also reviewed the Noxious Weed Management Plan for2018. This plan outlines the county’s action to control noxious weeds. The final document to review was the KDOT contract for spraying the State right-of-way. The contract amounts quoted for the contract will be identical to the 2017 contract.
Dustin Daniels and Mark Politka with Cat Equipment and Brian Smith with Norton Solid Waste were in to visit with the commission about the operating condition of the 953C Cat. Mark stated that he has done an extensive review of the machine and has prepared an estimate to repair the machine to an operational function. Dustin stated that the 953C is a 2007 model and has a value of approximately $85,000. Dustin provided this information to better inform the commission with the repair quote. An itemized quote for the work to be performed was provided to the commission which totaled $54,641.14. After questions and review of the bid and repairs to be completed a motion was made by Commissioner Brannan to accept the bid in the amount quoted with a second from Commissioner Thompson. Motion passed 3-0.
Mark provided to the commission an agreement for the Foley Maintenance Plan on the 953C. The agreement will cover the machine for 1440 hours or 5 services. The cost of the service will be $1,798.35 per service. A motion was made by Commissioner Brannan to approve the Maintenance Plan with a second from Commissioner Thompson. Motion passed 3-0.
Discussion was held on the meter hours of the 826C compactor used at the Solid Waste site. Dustin reported that he went back in their tracking system and informed the commission that the machine had an estimated usage of 1.3 hours per day.
January Vouchers and Payroll
The vouchers and payroll for January 2018 were presented to the commission and counselor for approval. Upon review the vouchers and payroll were approved and signed as submitted.
Register of Deeds
Wanda Vincent, Norton County Register of Deeds delivered her2017 annual report to the commission. The Register of Deeds recorded 353 deeds and 163 mortgages as well as 454 other documents in 2017 for a total of970 recordings. The total fees for the recordings was $32,927.00. There was a total of 140 mortgage registrations fees of$29,809. l6 less the share multi-county fees of$2,776.00. Wanda brought to the commissions attention that the mortgage registration fees will soon be eliminated because of legislation that was passed in recent years. This reduction is fees will have a big budgetary effect on the office and county general funds.
Added Tax Statements
Four added tax statements were issued to the commission for approval. Statement #201800040; 201800041; 201800042 and 201800043 were issued for clerical error. The statements were for Special Assessment, Almena Irrigation District. The statement were approved as submitted.
Moni G. El-Aasar with BG Consultants was in to visit with the commission about an application to be submitted for road improvements on West Washington Road Also discussed with the commission was the bridge construction plan recently submitted to KDOT for a bridge in the southwest part of Norton County. Moni informed the commission that if the plan is accepted and funding is available the earliest the bridge would be let for bidding is in late fall for 2019 construction.
Moni spoke with the commission about the application to apply for funding on the West Washington Road The application will be submitted to the High Risk Funding and will be for the road surface from West Hwy 36 to the County Road WI.Total estimated project cost is $353,800.00. The proposed countermeasure for the project would be to widen the roadway to 26′, construct safety edge, provide flatter side slopes, improve vertical curve east of the intersection and to provide pavement markings. The commission signed the application to be submitted by BG Consultants.
There being no further business before the Board the meeting was adjourned until 2/5/2018. The commission minutes are not considered official until signed and approved by the commission and will remain a working document until approved.