The Smith County Commissioners met in a regular session on November 6, 2017 in the County Commissioners’ Room. Present were Commissioners Tom James, Art Befort, and Roger Allen. Also present were Sharon Wolters, Clerk; and, Mitch Fritz, Road Supervisor.
Commissioners approved the agenda for the November 6, 2017 meeting.
Commissioners approved, and signed the October 30, 2017 minutes.
Commissioners approved Drug and Alcohol expenditures as submitted dated 10-31-2017.
Mitch Fritz, Road Supervisor, discussed the following:
- Fritz gave an updated report on a used dump truck that he inspected. Fritz reviewed four quotes for new trucks and asked for clarification from commissioners on locating used trucks. After some discussion, commissioners instructed Fritz to purchase a used motor and rebuild the Sterling dump truck and continue to look for good used trucks.
- James asked about 280 & W intersection. Fritz indicated that he has not taken any additional action on this location.
- Fritz reported that a new tube was placed at 160 Road between D & E Roads. Fritz indicated that the land owner has agreed to do some additional work off the ROW to maintain a working tube.
- Fritz discussed mower replacement. James asked about including county residents in mowing maintenance in the county.
- Befort showed pictures of U Road from Hwy. 36 to 190 Road.
- Befort showed pictures of the culvert in Harlan discussed earlier.
- Befort showed pictures of the Bellaire Coop entry drive. Befort also showed pictures of spray on seeding completed at this location as well. Fritz reported that the seed mixture is specifically mixed for seeding ditches.
- James encouraged Fritz to review mowing policy with the blade men.
- Befort showed pictures of 180 and U Road. Fritz agreed to do some additional research on this location.
Fritz left the meeting.
Patrick Eastes, EMS Director, joined the meeting and discussed the following:
- Eastes provided a copy of the October statistical report. EMS received 54 calls in October.
- Eastes discussed looking for someone to replace the current assistant director prior to his retirement date. Commissioners authorized Eastes to proceed with opening up the position for in-house applications. Allen asked about pursuing additional full time applicants. Eastes reported that he does have the position posted at this time. Eastes indicated that he is using the part time people to fill gaps in the full time schedule.
Dave Tucker, David Luke and Carl Eyman joined the meeting.
- Eastes discussed personnel concerns. A motion was made by Allen and seconded by Befort to convene in executive session to discuss non-elected personnel issues. Also in the session were Sharon Wolters and Patrick Eastes. Regular session reconvened at 9:50 a.m. Commissioners instructed Eastes to continue to monitor EMS needs and report back if any changes to policy were needed.
- Eastes reviewed the renewal of the current EMS insurance policy.
- Befort agreed to do additional research on the chassis delivery to Kansas City.
Eastes left the meeting.
Joel Fouts joined the meeting.
Dave Tucker discussed the current structure of charges for the commercial C&D waste in the county landfill and also the current landfill specials tax charges. After some discussion, the commissioners decided to review the current policies and clarify costs and services. Tucker left the meeting.
Carl Eyman, KWORCC, presented a renewal for the work comp policy. Commissioners reviewed the proposal. David Luke, KCAMP, presented a proposal for property and liability coverage for 2018 insurance coverage.
Joel Fouts, Fouts Insurance, presented a proposal for insurance coverage. Fouts reported that EMC has decided to non-renew the autos portion of our current policy. Fouts indicated that he was unable to locate another market for the auto coverage and therefore was not offering any coverage proposals at this time for replacement of the main policy. Fouts asked that the commissioners to consider continuing the EMS policy with VFIS. Commissioners did not make a decision at this time. Fouts, Eyman and Luke left the meeting.
Alicia Strother and Julie Yarmer, joined the meeting. Yarmer and Strother discussed the current employee health insurance coverage and presented the 2018 coverage proposal for Smith County which showed a 5% increase in premiums for the same coverage. Commissioners asked for additional information but made no changes to the current coverage for employee health care for 2018.
James made a motion and it was seconded by Befort to accept the KCAMP proposal for property and liability insurance for 2018 locking in a 3 year rate cap.
Commissioners approved two voided checks.
Commissioners approved one tax abatement for 2016.
Commissioners reviewed a letter from Phillips County thanking Vernon Reinking for the help in transitioning to a newly elected treasurer. Commissioners did not wish to charge Phillips County for time spent.
As there was no further business the meeting was adjourned.