The regular meeting of the Lincoln County Board of Commissioners was held in the commission meeting room of the courthouse Monday, November 6, 2017. Chairman Al Joe Wallace called the meeting to order at 8:00 a.m. with Vice-Chairman Terry Finch and Member Alexis Pflugh present. County Clerk Dawn Harlow was in attendance.
Others present for portions of the meeting: Cynthia Nelson, Ron Hlad, Jane Hlad, Howard Wehrman, Ladonna Reinert, Leann Bishop, Mona Gerstmann, Debora Zachgo, Norman Mannel, Michel O’Hare, Robert Howe, Jeremy Rosebrook and Larry Sharp.
Alexis Pflugh moved to approve and adopt the minutes of the October 30, 2017 regular meeting as corrected, seconded by Terry Finch. Motion carried.
Health Nurse Administrator Ladonna Reinert reported that Shirley Gruber donated her vehicle to the Health Department. Alexis Pflugh moved to produce a thank you note to Shirley Gruber on behalf of the Commissioners, seconded by Terry Finch. Motion carried.
Correspondence: KCAMP, annual meeting information; and bills for Lincoln Park Manor.
County Treasurer Leann Bishop presented the following 3rd quarter 2017 Treasurer Quarterly reports: Treasurer’s Special Vehicle Fund Balance – $19,757.34; and Interest Earned on Idle Funds – $6,887.41. Bishop provided an abstract of the 2016 ad valorem tax collected and outstanding. Bishop answered questions concerning the issuance of the Real ID driver’s license, noting that residents will need the new identification by 2020 in order to fly or enter federal buildings without a passport; and at renewal residents will need to provide their birth certificate, social security card or the front page of their tax return, and marriage license(s) documenting any name changes.
Human Resource Officer Debora Zachgo reported the total number of enrollments by health insurance plan type for 2017. Zachgo provided job descriptions for department heads that the board supervises. The group agreed to schedule time on the November 20 agenda to review their suggested corrections or additions to job descriptions. Zachgo provided copies of the current performance evaluation policy and forms for the board to review. The following items was discussed: merit based raises, length of the evaluation form, and suggestions on modification of the evaluation form.
Jeremy Rosebrook inquired about a price increase to the gravel removal/purchase agreements currently being offered to landowners. No decision was made this date.
Director of Public Works Michel O’Hare with Road and Bridge Supervisor Robert Howe presented bids received to complete the Highland Dam Safety Inspection. Alexis Pflugh moved to accept the bid from Kirkham Michael for the state mandated inspection on Highland Lake Dam (DLC-0167), seconded by Terry Finch. Motion carried. Cost is $1,500.
Howe related that crews are working on FAS 470 on 20th Rd and spot graveling. Howe presented a gravel agreement for the board’s approval. Terry Finch moved to enter into a gravel removal/purchase agreement with Edward A Hlad Revocable Trust and Mildred L Hlad Revocable Trust, seconded by Al Joe Wallace. Motion carried. Three-year agreement expiring August 31, 2020.
Larry Sharp, KCAMP, provided usage information on services provided by KCAMP as part of the county’s liability insurance.
Alexis Pflugh discussed the following topics: voting district maps and minutes on the website; Council on Aging meeting; would like to seek an Attorney General’s opinion; and inquired about plans to address problems in the county. Alexis Pflugh moved to include the minutes dating back from 2008 on the public website, seconded by Terry Finch. Motion carried. Voting as follows: Finch – Aye; Pflugh – Aye; Wallace – Nay.
Alexis Pflugh moved to require an audit report from the Lincoln County Council on Aging, prior to distributing any further mill levy due to the fact that we are unaware of any previous audit upon this organization. Motion died for a lack of second. Alexis Pflugh moved to request an Attorney General’s opinion on Lincoln County’s compliance with K.S.A. 75-4301a and K.S.A. 75-4304 regarding the contract between county attorney budget and O’Hare Law, LLC. Motion died for a lack of second. Alexis Pflugh moved to allow commissioners access to read only documents for computer electronic research reducing clerk’s office secretarial duties to the commission. Motion died for a lack of
second. Alexis Pflugh moved to schedule the end of month meeting to an evening time to
encourage public attendance. Motion died for a lack of a second.
With no further business to come before the board the chairman adjourned the meeting at 10:20 a.m. until 8:00 a.m. Monday, November 13, 2017 when the board will sit as the board of canvassers.