Office of the County Clerk
Journal of Proceedings for the Smith County Commissioners
July 17, 2017
The County Commissioners met in a regular session on July 17, 2017 in the County Commissioners’ Room. Present were Commissioners Roger Allen, Tom James and Art Befort. Also present were Sharon Wolters, Clerk; and, Mitch Fritz, Road Supervisor.
Commissioners approved the agenda for the July 17, 2017 meeting.
Commissioners approved, and signed the July 10, 2017 minutes.
James opened the meeting with prayer.
Commissioners received a thank you from Western Kansas Child Advocacy Center for the 2017 annual contribution from Smith County.
Commissioners approved Voucher #35576-35600 from the following accounts:
Nox Weed 371.34
Solid Waste 1180.29
ROD Tech Fund 168.75
Next Gen 911 3115.53
TOTAL $ 16,576.09
Allen made a motion and it was seconded by Befort to convene in executive session from 8:15 a.m. till 9:00 a.m. to discuss non-elected personnel. Motion carried unanimously. Regular session reconvened at 9:00 a.m. Wolters joined the meeting at 8:25 a.m. and Penny LeVan joined the meeting at 8:35. Regular session reconvened at 9:00 a.m. No action taken.
Fritz discussed the following:
- James discussed maintenance on 70 Road east of J Road.
- James asked Fritz to convey to John Dick that the work he has completed in Dick’s district was well done.
- James discussed the process that removes a road from a minimum maintenance designation.
- Befort discussed the use of wind rows and asked about reducing or removing the wind rows.
- Fritz provided written instructions for adding a road to the minimum maintenance road designation and an article on roads in Kansas.
Eastes joined the meeting.
- James asked about small tree trimming projects. Fritz indicated that every blade man has a chainsaw in their pick up. Allen asked to have trees removed from the right of way whenever possible. Fritz indicated that he attempts to find a property owner who will allow the county to stack a tree pile that can be burned in the winter months.
- Fritz discussed the spray on erosion stabilizer and the cost associated with the spray.
- Fritz discussed purchasing a shipping container for storage in the east part of the county. Commissioners approved this purchase.
- Fritz discussed the use of asphalt millings, rock and calcium chloride additive that he researched for possible use at Bellaire and Lebanon Coop Elevator road entrances. Commissioners agreed to meet for a fact finding session on Wednesday, July 19, 2017, at 10:00 a.m.
- Linda Wangerin joined the meeting and discussed maintenance on B Road between 120 & 130 Roads. Commissioners agreed to meet with Wangerin later today to view the location. Wangerin left the meeting.
Fritz left the meeting.
Eastes discussed the following:
- Eastes reviewed the monthly statistical report for EMS. EMS received 30 calls in June.
- Eastes discussed the preventative maintenance contract with Masimo for 4 hand held oxygen meters currently owned by EMS. Allen indicated that the 3 year maintenance may be the best value. Eastes agreed to review EMS current expenses and pay the appropriate contract renewal.
- Befort asked about drug reimbursement for returning outdated drugs. Eastes agreed to discuss this with Laura Hageman, Health Dept. Nurse.
Eastes left the meeting.
Tabitha Owen, County Attorney, joined the meeting.
James made a motion and it was seconded by Allen to convene in executive session from 10:30 a.m. till 10:40 a.m. to discuss non-elected personnel. Also in the session were Tabitha Owen and Patrick Eastes. Regular session reconvened at 10:40 a.m. Commissioners instructed Eastes to meet with Owen for any additional work session which was needed.
Ted Mogan and Mitch Fritz joined the meeting. Commissioners called John Struckhoff about the south two blocks of Kansas Ave. in Kensington, KS. Struckhoff asked about having the county participating in resealing and chipping the road which is shared by the City of Kensington.
Commissioners reviewed the minutes from the March 3, 2003 commissioners minutes and agreed to review some additional information. James indicated that he would support the chip & seal maintenance if the City of Kensington agrees in writing to maintain this road in the future. Commissioners agreed to view the location before making a decision. Fritz and Mogan left the meeting.
Commissioners approved Special Payroll #14 for $$476.10.
Owen reported on the Southern Star gas pipeline on the new hospital property. Southern Star has agreed to place a new pipeline at this location with no cost to the county. Commissioners signed an agreement.
Owen provided a suggested resolution for appointment of the County Counselor.
Allen signed agreements with ABBB, for the Smith County audit and the Smith County Landfill audit as required by the State of Kansas.
Chris Jones, Noxious Weed Director, joined the meeting and asked commissioners for any additional questions they may have. Commissioners had no questions at this time. Jones left the meeting.
Gail Ogle joined the meeting. Befort reported that he has asked Ogle to review our GIS status apart from the road department and appraisal department. Ogle made the following observations:
- GIS should be done at a local level as much as possible
- GIS should be overseen by someone local if a vendor is hired
- The GIS completed in Smith County by Rice has been reviewed and work completed by Rice is well done
- Rice is overseeing the 911 data and the road department data
- Rice has a sizeable amount of work that needs to be completed for assigning addresses to nonresidential locations in Smith County such as cell towers
- Rice has some corrections that need to be made after the remediation work done during the state review was complted
- Ogle recommends the GIS assigned person be the starting point contact for all addresses assigned in Smith County
- Ogle reviewed Next Generation requirements and discussed points placed on the wrong bldg. which should be reviewed and should be corrected before implementing Next Generation in Smith County
- The AT&T MSAG must be reviewed.
Journal of Proceedings for the Smith County Commissioners
- Rice should attend KAM Conference and perhaps attend the mandatory 911 training in Lawrence as well
Commissioners asked about a full time review of the MSAG and correction of the addressing points. Ogle felt approximately 6 months’ time would be required and estimated the time after that would depend on the number of ways the commissioners wish to use mapping in Smith County.